1.Study the documents, records, and SOPs related
to the system and processes of the applicant
2.Physical verification of the premises and
suggestions related to the improvement of the system and processes of the
applicant (if required) to meet the safety and security requirements of AEO
3.Suggestions related to the improvement of
premises security, cargo security, personnel security, conveyance security,
etc. to ensure safe and secure movement of cargo in the international supply
chain
4.Preparation of Standard Operating Procedures
(SOPs) to strengthen the system and processes of the entity as detailed below
Preparation of AEO Application Form: (applicable for grant
of AEO-T1, AEO-T2, AEO-T3 and AEO-LO)
Annexure-A
: APPLICATION FORM
1.Name/Address of all
location/site of applicant.
2.Name/Designation/Email/Mobile/Fax/Phone
of central point of contact person.
3.PAN of the
applicant.
4.Major items /Country
of Import/Export with Tariff Code.
5.No. of BE/SB field
during the Previous FY.
6.Copy of MSME
certificate (if any)
7.Board resolution for
authorized signatory.
Annexure
- B SECURITY PLAN
1.Procedural security.
2.Document security.
3.Physical security.
4.Access controls.
5.Personnel security.
6.Training and skill
up gradation.
7.Compliance with
other Government security related requirements, if any.
Annexure
- C
PROCESS MAP
Process map for flow of goods/documentation/ information from
receipt of order to the point of export/delivery/receipt of the product
describing all the activities/ operations and role of the applicant and
other business partners (e.g. CHA, Logistics provider etc.)
Annexure
- D
SITE PLAN
Site
plan/Grid Map with respect to all the sites of the entity describing
(External perimeter/all access point/Lighting/Office/ storage/CCTV/ Container
storage/Parking etc.)
Annexure-
E.1
General Compliance
1.Copy of AEO/ACP if
any.
2.Copy of all
statutory registration(e.g. GST/IEC/Factory License/ PAN)
3.Certificate of
incorporation (in case of company/LLP)/ Partnership agreement
4.Detail of
Director/Company Secretory/Partner. (Name/Father/ PAN/DIN/Mobile/address)
5.Details of
Place/Location where goods are handled (e.g. loading/storage) (address/responsible
person/GSTN/Phone).
6.Cross Cheque/Bank
statement.
7.Details of minimum
25 Bills of entry or shipping bill for preceding FY.
8.Details of
conviction (if any)
Annexure-E.2
Legal Compliance
1.Detail of
infringement of Customs Laws(if any)
2.Detail of SCN for
removal of Excisable Goods (Fraud/Forgery/ Clandestine removal) for 3 FY.
3.Detail of SCN of
Service Tax collected from customers but not deposited to the Government
4.Detail of
prosecution launched (if any)
5.Disputed
duty/Disputed Drawback/Total Duty Paid/Total Drawback claimed for 3 FY.
6.Notes on Internal
control to identify and disclose any irregularities or errors to the Customs
authorities and to take remedial action.(SOPS on Internal Control)
Annexure
E.3 Managing commercial and (where appropriate) transport records
1.Snap shot of record
room where documentary file is stored.
2.Organizational chart
(if any)
3.SOPs of person
handling license/authorization/ Data recovery policy/ Training to
employee for change in customs laws/Cargo handling/ IT security policy.
Annexure
E.4
Financial Solvency
1.Audited Balance
sheet for 3 FY.
2.Compliance
certificate for filling of annual account with register of company for 3 FY.
3.Solvency certificate
issued by the Statutory Auditor in case of AEO- T3/LO otherwise from Chartered
Accountant.
4.Declaration of
solvency.
Annexure
E.5
Safety and Security
1.Security policy and
procedure manual to preserve the integrity of the cargo.
2.Procedures and
manual on seals to be controlled and affixed to cargo and transport conveyances.
3.Notes on
Documentation on clearing of cargo.
4.Premises Security.
5.Cargo Security:
6.Conveyance Security
7.Personnel security:
8.Business Partner
Security
9.Security Training
and Threat Awareness
Application for an AEO
certificate
Sl.
No
Annexure
Subject
Application
for grant of
AEO-
T1
AEO-
T2
AEO-
T3
AEO-
LO
1
Annexure-A
Application
Form
YES
YES
YES
YES
2
Annexure-B
Security
Plan
NO
YES
YES
YES
3
Annexure-C
Process
Map
YES
YES
YES
YES
4
Annexure-D
Site
Plan
YES
YES
YES
YES
Annexure-E
Self-Assessment
Form
5
Annexure-
E.1
General
Compliance
YES
YES
YES
YES
6
Annexure-
E.2
Legal
Compliance
YES
YES
YES
YES
7
Annexure-
E.3
Managing
commercial and (where appropriate) transport records
YES
YES
YES
YES
8
Annexure-
E.4
Financial
Solvency
YES
YES
YES
YES
9
Annexure-
E.5
Safety
and Security
NO
YES
YES
YES
10
Annexure-F
Business
Partner Details
NO
NO
YES
NO
Finally preparation of AEO Application & Further
assistance during the process of AEO certification, if required.
For Queries, please write to us @ : aeoconsultants@aeoac.com